# 🚀 **What's New: Bank Charges Handling in Receive Payment**

HAL ERP now supports automatic handling of bank charges (including VAT) in the Receive Payment screen — ensuring proper customer settlement, expense booking, and smooth bank reconciliation.

1️⃣ New Field: Charges

  • Added a new column Charges in the Receive Payment screen.
  • Used to enter total bank deduction amount (including VAT).
  • When Charges > 0, additional related fields become visible.

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2️⃣ New Fields (Visible Only When Charges > 0)

🔹 Customer Job (Charges Customer Job Column)

  • When Charges > 0, a new Customer Job column becomes visible.

  • This column works based on what is selected in the Main Customer Job field:

  • If a Customer is selected in the main column:
    → The new Customer Job column will show that customer and all its respective customer jobs.
    → The customer will be automatically set in this column.

  • If a Customer Job is selected in the main column:
    → The same customer job will be automatically set in the new Customer Job column.

  • Whenever the Main Customer Job field changes and Charges > 0:
    → The new Customer Job column will automatically update accordingly.

🔹Financial Center

  • Allows allocation of bank charges to a specific Fin center/department
  • Supports proper expense tracking and reporting

3️⃣ New Configurations

A. Bank Charges Clearing Account

  • Config: Bank charges account (expense acct).
  • Mandatory when charges are entered
  • Used as an intermediate clearing ledger for proper accounting split

B. Bank Charges Expense Account

  • Config: Bank Charges Account.
  • Mandatory for automatic expense creation
  • Final expense account where bank charges are recorded

C. Bank Charges Tax Group

  • Config: Bank Charges Taxgroupdefs id.
  • Mandatory for VAT calculation on bank charges

🔄 How the Posting Works

Step 1: Payment Receipt Posting

When charges are entered:

✔ Customer Settlement

  • AR is credited with the full payment amount
  • Customer is fully settled (no short payment)

✔ Debit Split

  • Bank Account → Actual deposited amount (Total - Charges)
  • Bank Charges Clearing Account → Charges amount
  • Charges are posted against the selected new customer job and the Financial Center

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Step 2: Automatic Expense Creation

If Charges > 0:

  • System automatically creates an Expense record 
  • Linked to the payment via transaction type

Expense Posting:

  • Debit: Bank Charges Expense Account (charges excluding VAT)
  • Debit: VAT Input Account (VAT on charges)
  • Credit: Bank Charges Clearing Account (total charges)

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  • When Charges are updated in the Receive Payment, the previously created bank charges expense record will be automatically voided, and a new expense record will be created based on the updated charges amount.

  • When the Receive Payment is voided, the related bank charges expense record will also be automatically voided.

Result:

  • ✅ Charges are booked as business expense
  • ✅ VAT is recorded properly for VAT filing
  • ✅ Clearing account is automatically balanced
  • ✅ No manual journal entry required
  • ✅ Fully automated process

🏦 Bank Reconciliation Impact

  • Bank account ledger shows actual deposited amount (after deducting charges)
  • Matches bank statement exactly
  • Works perfectly in Auto Reconciliation Mode
  • No manual adjustments needed

🎯 Key Benefits

✅ Full customer settlement — Customer AR cleared for full amount
✅ Automatic expense booking — Expense record created automatically
✅ VAT compliance — VAT captured for filing reports
✅ Clean ledger flow — Clearing account automatically balanced
✅ Seamless auto bank reconciliation — Deposit amounts match statements exactly

This enhancement ensures accurate accounting, proper expense recognition, and zero manual adjustment when banks deduct charges from customer payments. 🚀