Keep Purchase Invoices in the Right Transaction Sequence

A new validation has been added to prevent users from creating a Purchase Invoice (PINV) with a date earlier than the related Item Receipt (IR) date.

Why is this important?

A Purchase Invoice should follow the Item Receipt transaction. Allowing a Purchase Invoice to be dated before the Item Receipt can result in an incorrect transaction sequence and affect the accuracy of purchase records.

This validation helps maintain the correct chronological order of purchase transactions.

How does it work?

When creating or editing a Purchase Invoice:

  • The system identifies all Purchase Orders (POs) linked to the Purchase Invoice.
  • It checks the related Item Receipts for those POs.
  • The system compares the Purchase Invoice date with the Item Receipt dates.
  • The Purchase Invoice date must be on or after the Item Receipt date.
  • If the Purchase Invoice date is earlier than an Item Receipt date, the system will prevent the Purchase Invoice from being saved and show a validation message.

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Example:

  • Item Receipt Date: 10/09/2026
  • Purchase Invoice Date: 08/09/2026 → ❌ Not allowed
  • Purchase Invoice Date: 10/09/2026 → ✅ Allowed
  • Purchase Invoice Date: 12/09/2026 → ✅ Allowed

Benefit

This enhancement helps maintain accurate transaction sequencing, improves data consistency, and prevents Purchase Invoices from being recorded before the related goods receipt.

To enable and avail this feature, please contact our Support Team.